23 questions to ask before booking a venue for your Event.

The venue sets the tone for the amount of guests, the dress and all aspects of the event design so ensure you are armed with great questions and a camera as you set out to find that perfect location for your event.

Potential Venue Questions:

1. Do you have my date available?
2. How many people can the space hold? Is that number seated or standing?
3. What is the fee for renting the space?
4. What exactly does this fee include? Venues range from just a room rental rate to an all-inclusive (catering, tables, chairs, linens, lighting, etc.).
5. What is excluded from the rental fee? How many hours does the rental rate include?
6. How much is an additional hour?
7. How many parking spots are available for guests?
8. Can we rental additional parking spacing if needed?
9. Can I use any vendor or do you have list of preferred vendors?
10. Do you do all set up and tear down of items you provide?
11. If the ceremony and reception will be held in the same space will you have enough time and staff to make this a seamless transition?
12. When can we begin set up on the day of the event?
13. If we have an outdoor element do you provide a back-up location if the weather is bad?
14. Are there any restrictions on use of the space? Often times you can’t hang from the ceiling or use open flame candles.
15. Are there restrictions on photography or videography?
16. Are there any noise restrictions?
17. Do I need to get any permits or insurance for the event?
18. Is there a changing room(s)?
19. Can I see a sample of items you provide? This is often tables, chairs, linens and covers.
20. How much is the deposit?
21. When is the balance due?
22. What forms of payment do you take?
23. What is your cancellation policy?

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